FAQS

Below are a few common questions and answers related to hospital data capture and inventory services. If you are still unclear about something, please contact us here.

Do you need our current inventory files before conducting a data capture and count?

Yes, in order to provide an accurate valuation of existing inventory, we will need your inventory data files to clean and prepare for a point of entry validation count and data collection.

What deliverables can we expect and when?

Reports listing unpriced items and items not on file are provided daily throughout the course of the inventory. Final reports including in-depth analysis of the entire inventory are sent within 72 hours of the counts completion. Reporting for perpetual inventory areas are usually provided the same day and not more than 24 hours. An Executive Summary is provided after all reports are reviewed by you and/or your staff.

How long does a typical inventory count take to complete?

For a medium-sized hospital, this typically takes 1-2 days. We do, however, staff to suit your needs.

Should we perform more than year-end data capture and inventory value counts?

An accurate baseline needs to be used to perform cycle counts throughout the year by an outside service and/or full wall to wall cycle at least 2 times each year and until an accurate perpetual system can be deployed using outsiders. Never deploy internally when you can have experts do it and your staff continue to improve other processes. Once all pieces are in place an internal process can be used. You will need to continue to “measure-monitor and adjust”.

Will I be able to view my inventory in each department?

Yes. The In-Depth Analysis report allows you to view your inventory in various ways.

  • All items within each department and cost center
  • All items within each storage area and procedure room
  • All items that are found in each section (i.e. Suture Tree)
  • All items that are found in multiple locations
  • All items by manufacturer
Does DSC count consignment? If so, how will I distinguish them from owned on my Analysis Report?

Yes, DSC captures both consigned and owned inventory. Our proprietary software allows for consigned items to be flagged in our system which automatically segregates this information within the Analysis Report. When viewing your Analysis Report, there will be different fields for consigned inventory and owned product.

If I receive the Analysis Report and find pricing updates, do I need to make those adjustments?

DSC works with all of our customers in updating pricing and Not On File (NOF) information. We would be pleased to apply pricing, Unit of Measure (UOM), and NOF information. When this information is applied, DSC will deliver an updated Analysis Report.